Mixx
96.1 KXXO is Hiring a Billing-A/R Clerk / Radio Traffic / Office Manager
This position is an intensive clerical position with a fun
company. The position requires enormous attention to detail and experience
using PC's. Experience with basic accounting is important. Ability to follow
a routine critical. The workplace atmosphere is supportive and informal.
The work of the person in this position is critical to operation of the
radio station and will involve interacting with many areas of station operation.
25hrs /wk starting
August 1st transitioning to full-time at completion of training period,
expected to be appx 1 month. Dates somewhat negotiable.
The duties break down
into five major areas:
1. Invoicing, Billing, A/R, Reports
• Prepare, check, and mail weekly advertising invoices and statements
• Enter advertiser payments and credits, reconcile all payments with
deposits made by bookkeeper
• Make adjustments and corrections to invoices or A/R balances.
• Provide reports of orders, payments, and A/R activity to management
and staff. Provide other weekly and monthly reports as needed for programming,
sales, and administration.
• Answer advertiser inquiries with regards to billing and advertisements
run
• Make credit checks based on client applications submitted by sales
department.
• Follow-up on overdue accounts, provide invoices, make calls and
keep documentation of collection efforts.
2. Traffic - Use
Windows XP based software package specifically designed for radio to schedule
and track advertising orders and place commercials on a log to be played
by on-air announcers.
• Input data from advertising contracts into Visual Traffic program.
• Input scheduling and commercial instructions from agencies
• Schedule commercials and other programming elements
• Resolve conflicts in scheduling of commercials and assure correct
placement on program logs
• Produce program log for on-air use
• Work closely with Sales Executives to make sure orders are completed
and scheduled accurately
• Work with General Sales Manager to construct or change framework
for commercial scheduling
• Work with Program Director to assure promotions and other programming
elements are correctly scheduled
• Input advertising copy into system for cooperative advertising
customers
3. Production coordination
• Create production orders from ad insertion orders from agencies,
and co-op advertising clients.
• Order production of internally written commercials as requested.
• Keep track of archived commercials and other stored audio.
4. Act as point
person for contact with ad agencies with regard to scheduling and delivery
of commercials.
• Receive "traffic" orders for commercials with regard
to scheduling and what commercials should run in what order
• Track copy for commercials
• Call agencies when commercials are scheduled and the commercial
copy has not yet been received
5. Office Management,
Record-keeping, Office duties
• Organize and maintain client files - electronic and physical.
• Occasional telephone coverage when regular personnel are unavailable.
• Supervise office clerical worker(s).
SKILLS REQUIRED:
Computer knowledge/skills: Proficiency with Windows programs such
as MS-Word & Excel. Touch-typing, ten key a plus. Programs used: Wicks
Visual Traffic (specialized radio station software, menu-driven), Excel,
Word for Windows, Eudora.
General Skills: Meticulous
attention to detail, good basic math skills, ability to concentrate on
work in a busy environment and to track multiple tasks and operations
culminating in a final product
Please send letter
of interest and résumé to Mixx 96.1 KXXO, PO Box 7937, Olympia,
WA 98507 or you can email them to tch@mixx96.com.
3 Cities
Inc. is an equal opportunity employer. Our company is committed to fairness
and diversity in hiring and promotion and encourages applications from
people of any background, ethnic origin, gender, orientation or belief.
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